TEDxWillowdale ED
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TEDxWillowdale event artwork with red TEDx lettering and blue ribbon shapes

Volunteer

Be part of it.

Great events do not happen alone.

You do not need a title to make an impact. TEDxWillowdale ED needs people who care about ideas, community, and creating meaningful experiences.

Apply to Volunteer

Two Ways to Help

Organizing team or day-of volunteer.

Organizing team: help before the event with planning, marketing, design, speakers, partnerships, content, guest experience, event day operations and logistics, and human resources.

Day-of volunteer: support the room on event day through registration, check-in, accessibility support, speaker support, guest guidance, production, and hospitality.

Both paths matter. Volunteers help create the atmosphere, connect people, and bring the event to life.

Available Opportunities

Choose the role that fits your skills, interests, and availability.

Each position helps build the event’s identity, promote TEDxWillowdale ED, and connect with the audience. Please choose roles you are genuinely interested in and prepared to commit to.

Internal Team

Designer
  • Create posters, flyers, announcements, social posts, event signage, name tags, programs, and other visuals.
  • Maintain a consistent TEDx visual style and work with social media and marketing on campaigns.
  • Bring creative ideas while staying detail-oriented, organized, and open to feedback.
Social Media Management
  • Manage social media accounts and plan posts, stories, reels, speaker promotions, updates, and announcements.
  • Write captions, coordinate with design, keep audiences updated before, during, and after the event, and track engagement.
  • Be creative, responsible, social-media savvy, and consistent with posting schedules.
Marketing / Outreach
  • Promote the event to students and the wider community, including schools, organizations, clubs, and community groups.
  • Contact potential partners, collaborators, and promotional opportunities, then follow up professionally.
  • Help increase awareness and attendance while tracking outreach efforts.
Event Day Operations and Logistics
  • Support event-day planning, schedules, supplies, room flow, volunteer assignments, and on-site coordination.
  • Help teams stay organized before and during the event so the experience runs smoothly for speakers, guests, and organizers.
  • Be practical, responsive, detail-oriented, and comfortable solving small problems quickly.
Human Resources
  • Help with volunteer communication, onboarding, scheduling, role matching, and team coordination.
  • Support a respectful, welcoming, and organized volunteer experience throughout planning and event preparation.
  • Be approachable, confidential, organized, and comfortable communicating with different teams.

Day-of Volunteers

Runners
  • Support organizers and volunteer teams, deliver materials, move items, guide people, and help with last-minute requests.
  • Stay active, flexible, responsive, and available throughout the event.
Speaker Support
  • Welcome speakers, guide them around the venue, remind them of timing, and help them feel prepared.
  • Be professional, organized, responsible, and approachable.
MC
  • Host the event, welcome attendees, introduce speakers and segments, make announcements, and keep transitions smooth.
  • Requires strong communication, public-speaking confidence, and calm stage presence.
Stage Management
  • Coordinate stage activity, speaker entrances and exits, backstage organization, timing updates, and smooth transitions.
  • Be organized, punctual, focused, and calm under pressure.
Check-In / Reception
  • Welcome guests, check registrations, provide materials or name tags, direct guests, and manage lines.
  • Be patient, organized, friendly, professional, and comfortable with people.
Technical Support Team
  • Assist with microphones, audio, presentations, screens, projectors, and technical issue communication.
  • Technical experience helps, but willingness to learn matters.
Security
  • Monitor entrances, attendee movement, restricted areas, and possible safety concerns while keeping the environment respectful.
  • Volunteers should not handle dangerous situations themselves.
Social Media / Content
  • Capture behind-the-scenes photos, videos, speaker moments, activities, and short-form content throughout the event.
  • Be creative, quick, responsible, and familiar with social media.

Application

Tell us how you want to help.

Choose the application that matches how you want to support TEDxWillowdale ED.

Internal Team

Apply for the organizing team.

Help before the event with planning, marketing, design, speakers, partnerships, content, guest experience, event day operations and logistics, and human resources.

EXECUTIVE TEAM VOLUNTEER APPLICATION

Day-of Volunteers

Apply for event day.

Support registration, check-in, accessibility, speaker support, guest guidance, production, hospitality, and the room itself.

Day-of Volunteer Application
Have another way you want to contribute? Contact the team